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Travel Essentials


Flights before and after the commencement of our group tours are generally not included in the price unless specified, however, with our air partners we are able to offer flight options at an additional cost. The reason we don't include them is that travelers will be coming from many different places with varied itineraries and we would like to give you the freedom to build your perfect trip around the tour.  If you would like information on booking any pre  or post travel as part of an extension to your trip, or just a flight quotation, please don't hesitate to get in touch. 

If you have arranged your own flights please let us know the details so that we can ensure the smooth running of the tour.


Please ensure that the name on your passport is exactly the same as the name you have used to complete your booking (this is especially important when booking flights).

Please note that we will need your passport details prior to the commencement of your trip. 

Ensure that your passport has a minimum of Six months validity upon completion of the trip as this is a requirement for entry in many countries.

It is your responsibility to travel with a valid and correct passport. No refund will be given for invalid documents.


Many of the destinations that we feature require a Visa for entry into the country. We can provide guidance for you but ultimately it is your responsibility to ensure that you obtain the correct Visa with plenty of time prior to the commencement of the trip. No refund given if a Visa is not received in time for the tour.

Travel Insurance

Travel Insurance is compulsory on all Epic Journeys adventures and is a condition of booking with us. Please ensure that your policy includes cover for medical expenses including emergency repatriation as a minimum requirement. We also recommend that the policy also covers loss or damage to personal items and personal liability. We also recommend you take out cancellation insurance. This may cover cancellation penalties in certain circumstances if you have to cancel your trip unexpectedly due to illness, injury or unforeseen circumstances. Please remember that cancellation insurance will not cover you if you change your mind.


If you don't have a Travel Insurance provider we can refer you to IMG Global. They provide comprehensive policies at an affordable rate. To obtain a quotation please click on the link below and fill in the necessary details.

You will need to provide us with your policy details prior to commencement of your trip and many tour leaders will also ask for these at your welcome meeting. Failure to provide details will mean exclusion from tour. Required information: policy number, emergency telephone number and insurance company.

Please remember, it is YOUR responsibility to arrange travel insurance prior to your trip commencing. We highly recommend taking out travel insurance at the time of booking to protect your payment in the event of any cancellation. Epic Journeys will not be held responsible for any consequences due to lack of Travel Insurance.

What to Pack

In most instances we will send you a suggested packing list to ensure that you have everything. If you have any further questions please make sure you ask us prior to the commencement of your tour. Ultimately it is your responsibility to ensure that you pack appropriately for your adventure. 

Hygiene Standards

Epic Journeys takes the utmost precautions to ensure that the highest possible standards are maintained but please remember that in many of the destinations that we feature the general hygiene  standards are not the same as at home. It would not be uncommon to expect mild symptoms when traveling in many Third-World countries and we would recommend carrying a basic medical kit to help prevent and combat this should the need arise.